You can reap the rewards of flexibility, affordability, and risk mitigation when working with remote teams. But the approach also exposes you to certain challenges in your workload management. If you don’t proactively resolve these issues, you can run into unnecessary delays and quality concerns.
That said, following a few strategies can help you resolve these kinks and ensure a smooth road ahead for your digital teams. This not only allows you to operate with the utmost efficiency but also lets you steer clear of avoidable problems.
To help you fulfill the demands of remote work, here are 7 essential tips for managing workload and priorities for digital teams.
1. Establish Your Goals
To ensure productivity with remote teams, you need to establish your goals and set expectations. This is why it’s important to know the best software development KPIs to track so you can measure your team’s progress.
Before assessing your team’s performance, you have to look at the eventual outcome of each task before you hand it off to your remote workforce. This allows you to devise a comprehensive action plan and ensure positive results.
2. Delegate Core Tasks
For any manager, delegation remains one of the most crucial skills to master. When you hand over your work to the right personnel, you can lighten your workload while ensuring the best possible results.
This lets you manage other tasks without jeopardizing core activities and ensures timely completion of your goals. Through approaches such as a RACI template, you can also heighten accountability and reporting to get the most out of delegating your work.
3. Ensure Transparent Communication
Whether your team is working with a compartmentalized approach or collaborating on each and every step, communication can prevent a world of issues in your projects. With a workplace chat tool, you can ensure your team members can reach out to each other without wasting time finding contacts in their emails or phone books. You can also encourage team-building exercises regularly to help your employees connect.
4. Divide Tasks Into Milestone
When you are on a long road trip, milestones can give you a sense of relief by marking your progress and announcing the remaining distance to your destination. The same goes for managing remote teams. Applying this approach to remote teams can help your employees see tangible results of their efforts.
This can help with boosting morale, tracking performance, and elevating productivity. As a result, this remains an important part of optimizing the engagement of remote teams and ensuring productivity.
5. Set Clear Deadlines
From learning how to hire the right remote candidate to tracking the performance of your existing employees, a lot goes into managing a team.
To ensure that your remote workforce thrives under demanding environments, you need to set deadlines for each major task. Besides ensuring ideal performance from your team members, setting clear but realistic deadlines also leads to the swift fulfillment of various tasks.
6. Obtain Team Feedback
Even when you make good progress on your outlined tasks, you need to ensure that the people making that happen are satisfied with how things are moving along.
Whether you prefer video calling software or voice calls, you can use various methods to obtain your team’s feedback. This can work wonders for identifying issues in your workflow, resolving grievances, and ensuring an ideal virtual work environment.
7. Hold Regular Check-Ins
In addition to learning what your employees have to say about your digital team, you also have to provide feedback to them. This helps you ensure progress while allowing you to improve your core processes and priorities if required. You can hold these meetings through video, voice, or text. If you want to stay on top of your scheduling, you can also use an email reminder tool.
These suggestions allow you to successfully manage your virtual team’s workload and priorities without stretching yourself thin. As a result, you can easily meet the requirements of ongoing challenges and guide your business toward success.
